Letter of Agreement for Doula Services, Terms, and Fees

Deep Roots Birth Collective LLC
Deep Roots, Strong Families.

What is a Doula?

At Deep Roots Birth Collective, you will be cared for by a dedicated birth doula who walks beside you throughout your pregnancy, birth, and early postpartum journey. This personalized, concierge-style model ensures you receive not only professional expertise, but also the deep continuity and relational care that makes your experience truly supported.

Your doula provides emotional grounding, physical comfort, and a steady presence for both you and your partner. They bring education, perspective, and skillful guidance to help you relax, stay informed, and move through each stage of labor with confidence.

Before Labor:

Your doula will meet with your family unit before labor to:

• Build relationship and understanding of family rhythms and birth preferences based on your values.

• Discuss your non-negotiables, priorities, and any concerns or fears.

• Explore pain and fatigue coping strategies for both partners.

Additional meetings can be arranged as needed. Communication is encouraged, especially within 24 hours of provider appointments, to address any questions or updates.

During Labor:

Notify your doula when you suspect labor has begun. Your doula will offer phone support initially to assess your labor patterns, then join you at an agreed-upon time and place—whether at home, a birth center, or the hospital. Please allow 1–2 hours for arrival. In cases of overnight induction or planned cesarean, your doula will join you upon check-in and remain available as desired by the client. If your assigned doula is unavailable to attend to you, a vetted Deep Roots Doula will support you in the interim.

Labor Support

• Continuous physical, emotional, and informational support. Please note, in the event that you require support beyond 20 continuous hours of labor, your primary doula will take a 4 hour break and you have the option to be supported by another doula from The Collective.

• Assistance for partners with reassurance, suggestions, and labor insight/interpretation.

After Birth:

Your doula will remain with you until:

• The placenta is delivered.

• You are comfortable, settled, and at ease.

• Initial breastfeeding is established.

Your doula will follow up the day after birth and schedule two postpartum visits to review the birth, answer any questions, unpack your birth story, and provide continued emotional support.

The Empowered Birth Package

Prenatal Support

• Two in-depth prenatal planning sessions with the birthing couple.

• Tailored education on comfort measures, labor stages, and birth interventions for mother and baby.

• Complimentary access to our virtual education: The No BS Birth Course.

• Unlimited phone and text support from the time of hire.

Labor & Delivery Assistance

• Continuous support during labor and delivery.

• 24/7 on-call availability from 38 weeks.

• Expertise in natural comfort measure techniques (massage, breathing, positioning, essential oils).

• Advocacy to uphold your birth preferences.

• Partner support to foster active participation.

• If desired: raw, unedited birth photography or video captured on the client's device.

Immediate Postpartum Care

• Support during the initial postpartum hours plus two additional postpartum visits.

• Facilitation of parent-baby bonding.

• Help transitioning home, if applicable.

• Emotional support and postpartum mental health check-ins, with referrals as needed.

Our Holistic Model of Care:

At Deep Roots Birth Collective, every doula on our team is trained within a holistic model of care, one that honors the physical, emotional, and spiritual wellbeing of each family we serve. We embrace a multi-disciplinary approach, maintaining trusted relationships with a wide range of local practitioners so our clients have access to thoughtful, integrative support throughout their journey.

Our commitment to holistic care extends beyond our clients, it's how we live. We believe that when we care for ourselves well, we can show up with greater presence, compassion, and joy for the families we support.

In addition, all doulas within our collective are Loss Literacy trained by Lauren Paz of A Soulful Sorrow. This specialized education deepens our capacity to walk tenderly with families experiencing pregnancy loss or pregnancy after loss, offering trauma-informed, heart-centered support with compassion, sensitivity, and understanding.

Service Limitations:

Your doula will not:

• Perform clinical tasks (blood pressure checks, fetal monitoring, cervical exams).

• Make decisions for you. Instead, your doula will provide information to support informed choices.

• Speak to staff on your behalf but will support you in voicing your needs.

• Be responsible for siblings/minors during the birth event.

• Deep clean your household during labor or postpartum visits.

The Empowered Birth Package: $3,500.00

Choose the payment option that works best for your family:

• OPTION 1 | PAYMENT PLAN — $3,500

  • A non-refundable $500 deposit is required to secure your due date window.

  • The remaining $3,000 balance is split into two payments of $1,500, due at each of your two scheduled prenatal appointments.

  OPTION 2 | PAY IN FULL — $3,000

  • Pay in full at the time of hire and receive a $500 pay-in-full discount.

  • Your total investment is $3,000, due upon confirmation of service agreement.

  • No additional deposit is required—the $500 savings essentially covers your deposit.

By acknowledging and submitting this contract, the client acknowledges and agrees to these payment terms.

Accepted payment methods: Personal check, cash, or digital invoice to pay online. Please note, if digital invoice is requested a 3% Squarespace service fee will be charged for each digital transaction. Please request a digital invoice from your doula duo if desired.

Please Make checks payable to:
Deep Roots Birth Collective LLC

Mail checks to:
130 SW Century Dr Suite 110, Bend, OR 97702

*Deposit payment can be dropped off at address above if scheduled within operating hours. Please contact your doula duo directly to schedule an in-person deposit drop off.

Terms and Conditions:

• Rapid Labor: If the doula cannot attend due to rapid labor and lack of communication from client, the fee will be retained, and alternative postpartum support arrangements will be made.

• Late Cancellation: If you choose not to use your doula’s services after 38 weeks or fail to call doulas during labor, the full fee is non-refundable.

• Cesarean Section: In case of a planned or emergency C-section, the full fee remains applicable and postpartum care will be arranged. Doulas are a valuable part of the operating room equation and it is up to the anesthesiologist on call to determine if support person(s) are allowed in the delivery.